The Role of Libraries and Archives in Disaster Preparedness, Response and Research. Call for Papers and Workshops

30 May – 3 June 2011
Renaissance Tampa International Plaza Hotel

Disaster Preparedness


Important Dates

Submission of Abstracts            31 January 2011

Notification of Acceptance/Rejection            28 February 2011

Final submission due            29 April 2011

Early bird conference registration            28 February 2011

The President of the Association of Caribbean University, Research, and Institutional Libraries (ACURIL), Ms. Ardis Hanson, cordially invites you to submit your paper for the forthcoming conference held in Tampa, Florida, 30 May – 3 June 2011.

This Call for Paper and Workshops, to be presented at the Conference, is open to all information specialists including librarians, archivists, record administrators and educators in the field of information science, as well as information providers.

Conference program

The theme of this year’s conference is The Role of Libraries and Archives in Disaster Preparedness, Response and Research. In this conference, we seek to explore strategies and practices relevant to all aspects of disaster management for Caribbean libraries and archives. Paper contributions to the program therefore can either have the purpose of knowledge dissemination and discussion (panel) or have the purpose of knowledge development; and/or skills training (workshop).  In our effort to increase professional development for ACURIL members and members of affiliated library associations, we welcome workshop proposals that could count as Continuing Education (CE) credit. In addition, we are circulating a Call for poster sessions to showcase projects and research.

Program subthemes

•            libraries and how we cope with disasters  (Tuesday)

•            the role of libraries in the community vis-à-vis disasters (Wednesday)

•            the role of libraries in disaster research (Thursday)

Basic procedures

  • Participants are requested to submit an abstract first.  Following acceptance of the abstract, authors are requested to submit a full paper.
  • All submissions will be reviewed by the ACURIL XLI Program Committee and external reviewers.
  • Papers will be both presented during the conference and distributed electronically to the conference participants.
  • Abstracts will be printed in the Conference Program.

Guidelines for abstract and paper submission

  • Relevance of the contribution to the theme should be explicitly elaborated.
  • Abstracts should have a minimum of 200-500 words
  • Papers should have a maximum of 7000 words
  • Both abstracts and papers should be in the prescribed format
  • Abstracts and papers should be in one of the three official ACURIL languages, being English, Spanish, or French.

Guidelines for workshop submission

  • Workshop proposals should be submitted as abstracts (same deadline and format)
  • The abstract should be explicit about relevance to the (sub)theme, the workshop/presentation objective, target group and format.


  • Papers should be double-spaced, Times New Roman 12 point.
  • Citations should use the 6th ed., of the American Psychological Association (APA) style manual.

All abstracts and papers should include: title, name of presenter(s), employer and/or institutional affiliation, mailing address(es), e-mail address and telephone number.

We are exploring the possibility of having a special journal issue or edited book with papers from the conference; hence, the emphasis on formality and uniformity in papers.

Should you have any questions about your submission of conference papers and workshops, kindly contact us.


Ms. Ardis Hanson
ACURIL President 2010-2011
The Louis de la Parte Florida Mental Health Research Library
University of South Florida Libraries
13301 Bruce B. Downs Blvd, Tampa, FL USA 33612

Ms. Margo Groenewoud, MA
Chair, Publications Sub-Committee
Local Organizing Committee/
Head Library & Research Services
University of the Netherlands Antilles

Kindly reproduce and distribute copies of this document to other interested persons.

Por favor, reproduzca y distribuya copias de este documento a personas interesadas.

Veuillez communiquer des copies de cette document a d’autres personnes intéressées.

Visit /Visite ; http://cibernotasacurilcybernotes.wordpress


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